What is Peppol?
Peppol (Pan-European Public Procurement On-line) is an international agreement system that allows companies and government institutions to exchange electronic documents, such as invoices, with one another. Those who choose Peppol work securely, quickly and efficiently. It is also possible to receive and process electronic invoices via Peppol in Blue10. In this blog, we will tell you more about it.
Why does Peppol exist?
Peppol enables businesses and public authorities to exchange electronic documents in a standardised manner. Each country has its own standards for sending and receiving (e-)invoices, which can sometimes make it complicated to send or receive an invoice correctly. Peppol has established these standards, making document exchange much simpler, faster and more secure.
The exchange of invoices via Peppol will be mandatory for companies and government bodies in Belgium from 2026. Within the Netherlands, there is currently only an obligation for all government organisations to be able to receive and process e-invoices with Peppol. Would you like to know more about developments surrounding Peppol? Read more here (in Dutch).
What are the benefits of working with Peppol?
Save time: incoming invoices are immediately processed and entered into your accounting system;
Work safely: because both sender and receiver are identified, you can be sure that documents end up in the right place. Ghost invoices are excluded and the risk of a data leak is zero;
Fewer accounting errors: no need for manual sorting out required due to direct processing;
Easy invoicing: Peppol’s standards allow companies and governments around the world to exchange data. Before the document is sent, it is already clear what data is required, eliminating incomplete documents.
Ready for the future: more and more companies are sending and/or receiving e-invoices due to the many advantages that come with them. We expect this to only increase in the future.
Processing Peppol invoices in Blue10
It is possible to receive your purchase invoices in the Blue10 service, when sent from your supplier via the Peppol network. Blue10 has an integration with a certified Access Point to receive the purchase invoices.
In the Peppol network, document exchange takes place via structured text lines, which we know as an XML file. Blue10 can process the following XML standards: Peppol BIS Billing v3, CreditNote UBL and Peppol BIS Billing v3 Invoice UBL. Since an XML file is not easily readable, Blue10 visualizes purchase invoices received via Peppol. After receipt, the document is available under ‘Booking’ because the invoice data have already been read in from the XML file.
In combination with an Enterprise subscription of Blue10, you can assign e-invoice templates to the document so that it is automatically booked in your accounting system.
Receiving purchase invoices via Peppol in Blue10?
If you want to receive purchase invoices via Peppol in Blue10, your company must be registered on the Peppol network. You can arrange this via Blue10, and we will do this free of charge if you do not yet have (another) registration on the Peppol network. Submit your request by logging into Blue10 and entering your details via Management > Inbox settings. If you do not have this option, ask someone with administrator rights to submit the request.
Frequently asked questions
What is a Peppol ID?
You register on the Peppol network with a Chamber of Commerce number, VAT ID or OIN number. This is your Peppol ID. Want to know more? Read more here.
How can I request a Peppol ID?
In order to receive documents via Peppol in Blue10, each company requires a separate Peppol ID. Users with an administrator role can request this ID in Blue10.
Follow the steps below in Blue10 to request a Peppol ID:
1. Go to Settings and click on Inbox settings (under companies) .
2. Select the desired company.
3. Click on the button “Request Peppol receiver ID”. A new window will open.
4. Enter the following information in this window:
– Trade name
– Chamber of commerce number
– VAT number
5. Click on Submit.
Blue10 will then receive the request and contact you to complete the registration. Other administrators of the relevant Blue10 environment will be notified of the request. Does the company already have a Peppol ID? If so, the ID will be visible instead of the “Register Peppol ID” button.
Where can I find my Peppol ID?
You can find your Peppol ID in Blue10 via Management > Inbox settings. On this page, you can view the Peppol ID for each company. Don’t have a Peppol ID yet? No problem – you can request one directly on the same page by clicking the “Request Peppol receiver ID” button. The request applies to each company, as a unique ID is required for each company. To request a Peppol ID, you need administrator rights in Blue10.
Which access point does Blue10 have?
The integration for processing Peppol documents in Blue10 is through Tickstar.
I am already signed up somewhere else to receive Peppol invoices. What should I do?
You can only register an administration in one place to receive documents via Peppol. Every situation and solution here is different. Please contact Customer Support to discuss your specific question.
Can I receive an attachment to a Peppol invoice?
It is possible to receive an attachment with a Peppol invoice. If an attachment is sent along, it is visible in the Blue10 service under the ‘Attachments’ tab. For Exact Online, this attachment is also sent to the accounting systems. For other accounting systems, the attachment is only available in Blue10.
Will I be notified when invoices have been received via Peppol in Blue10?
Peppol invoices are handled in the same way as a ‘normal’ invoice that arrives via email in Blue10. This means that no notification is sent when an invoice is received via Peppol. However, the document history will show that the document was received via the Peppol network.
What does it cost to process Peppol invoices in Blue10?
Retrieving and processing a Peppol document is supported with the Scan & Recognise, SME and Enterprise subscriptions. Currently, a successfully processed Peppol document counts the same as a regular document from the document stock associated with your subscription.
What is the process for linking after approval and posting with Exact Online of UBL invoices?
The way the document is booked is the same as a regular PDF invoice. It is possible to encode cost lines in Blue10’s workflow, after which these lines are booked to the accounting system.
